Free Timesheet Templates

What Are Timesheet Templates?

Free Timesheet Templates From Replicon

1. Daily Timesheet Template

The Daily Timesheet Template lets you calculate the total work hours of employees for a stipulated period by recording their clock-in, clock-out, and lunch break times. This timesheet can give you an insight into the total hours worked daily, as well as the total hours worked over a certain duration (week/month).

How to Use

• Supervisors can fill in basic information, such as company details, supervisor name, employee name, date, and location, before handing it over to employees.
• Once customization is done, the template can be shared with employees. They can input their clock-in and clock-out times along with break times for different days. As they input these details in each row, the total work hours of that particular day will be automatically updated in the last column after deducting break time.
• Once the entire timesheet is filled, the template will automatically calculate the employee’s total work hours for all the days.

Useful for: Supervisors/employers who need to keep a track of employees’ work hours on a daily basis for a certain number of days.

More details here

2. Weekly Timesheet Template

You can use the Weekly Timesheet Template to calculate employees’ total work hours and overtime hours over a week. This timesheet template also calculates the weekly and overtime pay (if any) of employees based on the defined pay rate.

How to Use

• Supervisors can customize the timesheet by entering basic information, such as company details, supervisor name, employee name, etc. They can also define the pay rate, overtime pay rate, and regular work hours for wage calculation.
• After customizing the template, supervisors can share it with employees to record their start and end times, break times, and vacation/or sick time for all seven days of the week.
• As the employee starts inputting the start & end times, break time, and vacation/sick time (if any) for each day, the template will update the work hours and overtime hours (if worked beyond 8 hours) in each row after deducting break and vacation times.
• Once all the entries in the timesheet are completed, the template will automatically calculate the total hours worked and total overtime hours (if any) for that one week. It’ll also calculate one week’s pay and overtime pay based on the pay rate set.

Useful for: This Weekly Timesheet Template is ideal for organizations that choose to run payroll on a weekly basis. It’s also useful if the supervisor/employer needs an overview of the employee’s weekly tasks.

3. Biweekly Timesheet Template

The Bi-weekly Timesheets Template comes in handy when the payroll has to be processed biweekly i.e. once every two weeks. This template can calculate the total hours and overtime hours fortnightly. It also provides the total wage for the two weeks and overtime pay (if the daily hour limit crosses 8 hours) as per the hourly pay rate defined.

How to Use

• Supervisors can customize the template based on their needs i.e. they can enter the company’s details, the employee’s name, and the supervisor’s name. They can also set the regular hours, hourly pay, and overtime pay rate for the bi-weekly wage calculation.
• Supervisors can now share the timesheets with employees. Employees can start filling out the timesheet with their start and end times, break time, and sick/vacation time for a 2-week period.
• As soon as they input data for each day in any row, it’ll automatically update the total work hours and overtime hours (if worked beyond 8 hours) against each entry. The total hours will be calculated after deducting the total break time and vacation/sick hours.
• Once an employee fills the timesheet for two weeks, the template will automatically calculate the grand total work hours and total overtime hours for the two-week period. Also, it’ll calculate the total pay and overtime pay of employees for two consecutive weeks as per the hourly pay and overtime pay rate set.

Useful for: The Bi-weekly Timesheet Template can help employers calculate the total hours worked in a fortnight and wages for two weeks. This timesheet is also useful for employers to assess employees’ productivity based on their work hours, task details, number of overtime hours, and sick/vacation time.

4. Semi-monthly Timesheet Template

Some employers prefer to pay their employees on a semi-monthly basis, that is, once in 15 days. This way, the wage for the first half of a month (from 1st to 15th) will be calculated and paid on the 15th, whereas the compensation for the second half (16th to 30/31st) of the month will be paid at the end of the month.

This way, semi-monthly allows employers to pay their employees twice each month. To calculate the semi-monthly wage, we have created this Semi-monthly Timesheet Template that can calculate the total work hours and overtime hours for a period of 15 days.

How to Use

• Supervisors can customize this template by filling in details, such as company details, employee name, supervisor name, hourly pay, overtime pay rate, and regular hours.
• They should also fill in the tabs – month and last month ending on, as it’ll update the dates of the 15 consecutive days in a timesheet.
• The timesheet is divided into two parts, first calculates the total hours and pay for the first half of the month, whereas the second one calculates the total hours and pay for the second half of the month.
• Employees can input their start and end times, as well as break and vacation/sick times, for 15 days in a timesheet. Once they enter these details in each row, the total hours and overtime hours for that day will be updated automatically after deducting break and sick times from the total time.
• After filling the timesheet for 15 days, this template will calculate the total hours worked and total overtime hours worked in a 15 days duration. Additionally, this will also calculate the half-monthly wage based on the number of hours worked and hourly pay rate.

Our timesheet template allows users to input details for an entire month on a semi-monthly basis i.e.from 1 to 15, and 16 to 31. This way, employers can calculate the half-monthly wage and the monthly wage as well.

Useful for: Employers who provide compensation on a semi-monthly basis.

Note: Often, bi-weekly payroll is confused with semi-monthly. However, bi-weekly is calculated every two weeks, but semi-monthly is calculated every 15 days, i.e. on the 15th and last day of the month.

5. Monthly Timesheet Template

A Monthly Timesheet is one of the most common timesheets used by employers, as it can track the total number of hours worked by employees in a month, and this data can be used to calculate their monthly remuneration.

You can set the hourly pay and overtime pay rate, and this template will do the heavy lifting of calculating an employee’s monthly wage and overtime pay.

How to Use

• Supervisors should customize the timesheet by filling in the company details, employee name, department, month, and date. They can also set regular hours, hourly pay, and overtime pay rate to calculate monthly wages.
• As soon as the supervisor enters details on the tabs – the ‘month’ and ‘previous month ending on a date’, the dates of the next consecutive 31 days will be automatically updated in the timesheet.
• Generally, employees work on multiple projects simultaneously; thus, this template allows them to enter the project and job code for each day.
• Now, an employee can start filling out the timesheet by entering their details, such as the project they work on, job code, start time, end time, break time, and sick/vacation hour (if any) for each day of a month.
• As they enter the following details in any row, the overtime hours (if worked beyond 8 hours) and total hours for that specific day will be automatically updated in that row. The total hours will be calculated after deducting the break and vacation/sick times from the start and end dates.
• Once they’re done filling the timesheet for an entire month, the template will automatically calculate the grand total hours and total overtime hours of a month at the bottom. In addition, it’ll also calculate the total pay and overtime pay (if any) for the following month as per the rate set.

Useful for: Here, the grand total pay provides the monthly work hours of an employee; thus, this timesheet benefits the employers who process payroll on a monthly basis. This template also gives an insight into employees’ work details over a month. This helps the employer evaluate the employee’s productivity and task details.

More details here

6. Employee Project Timesheet Template

The Project Timesheet Template can be used to ascertain the time an employee spends on different projects for a certain duration. The Project Timesheet Template is especially useful when employees work with multiple clients/stakeholders for various projects, and the employer needs visibility into how many hours have been spent on which project.

How to Use

• Supervisors can first customize the template by updating it with company details, employee details, and hourly/overtime pay rates.
• Now, the employee can input their details, such as which project they worked on and for how many hours. They can enter project code, project name, and client name to differentiate among different projects in progress.
• They can enter the start, break and end times along with the project name for each day. The template will update the total hours in each row based on log-in/log-out and break times provided.
• Once an employee fills the entire timesheet, the template will automatically calculate the total hours spent on multiple projects along with total overtime hours for a total duration (week/month). The template will also calculate the total pay as per the hourly pay rate and overtime pay as per the overtime pay rate set.

Useful for: This timesheet template is especially useful for employees who work on multiple projects simultaneously.

7. Hourly Timesheet Template

This timesheet template tracks and monitors how many hours employees spend on which project and which tasks on a particular day. Simply put, this timesheet gives employees’ hourly basis work details on a specific day.

This Hourly Timesheet Template can provide the supervisor/employer an insight into the number of hours spent on a particular task, which tasks took a longer time than expected, and the total working hours of a day.

In other words, this template will give a holistic view of how employees use their time in a day, how much time is spent on certain projects, and how productive they are.

How to Use

• At first, the supervisor can customize the template by filling in the basic details such as company name, address, employee name, hourly rate, and date.
• Now, the timesheet can be shared with employees, and they can start filling their respective details.
• Employees can enter all the projects they worked on that day and their corresponding tasks. Then, they can input the start and end times for each project and task they worked on that day.
• As the employee enters the start and end times, the total hours for that specific project will be automatically calculated in the last column.
• Once the employee fills the entire sheet with all projects they worked on, the timesheet will automatically calculate the grand total work hours, i.e., total hours worked on that day.

Useful for: Supervisors who need to keep track of employees’ time spent by the hour across different projects at any particular time.

Pros & Cons of Using Free Printable Timesheet Templates for Time Tracking

Pros of Free Printable Timesheet Templates

Cost-Effective

The timesheet templates are free to use; thus, they don’t involve any expenses. Most popular spreadsheet software such as Google Sheets, PDF, and Excel are free to download.

Easy to Use

Most employees, employers, and supervisors are familiar with spreadsheets and know how to work with them. Thus, no special training is required to use these templates, making this time-tracking process quite easy and simple.

Integration With Other Data Systems

Spreadsheets can easily be integrated into payroll systems; thus, employers can integrate the approved timesheets with dedicated payroll software to process the employee wage.

Time Usage Analysis

Supervisors can download these printable timesheet templates and assess the work time data to ascertain how employees spend their time and which tasks are taking more time to complete. Equipped with this information, employers can make smart decisions to optimize tasks and manage their workforce.

Ability to Calculate Accurate Wage

These spreadsheet templates can automatically calculate the number of hours and total pay of employees based on hours worked with the help of formulas. This way, it reduces the taxing work of manual billing and calculation.

Cons of Using Free Printable Timesheet Templates

Manual Errors

While inputting data manually, it’s likely that you may enter erroneous data that can result in misleading data for work hours and wages. Spreadsheets are more prone to errors due to manual time entries.

Time-Consuming

When it comes to a large workforce, manually entering the time data into the spreadsheets and cross-verifying it can be time-consuming.

Spreadsheets Need More Administrative Work

Supervisors may need to remind employees to fill and submit their timesheets and ensure that they’re forwarded to the accounting and payroll departments promptly. This entire process takes a great deal of time and may sometimes feel cumbersome.

Unable to Track Real-time Data

Spreadsheets don’t provide the option to track hours in real time; thus, they lack visibility into real-time data.

Bottom Line

With the help of these timesheet templates, you can easily track employee’s work hours on a daily/weekly/bi-weekly/semi-monthly/monthly basis. These timesheet templates will help you assess whether or not employees are using their time productively and pulling their weight.

Apart from the time capture, these templates are helpful for employees, especially hourly workers who are paid based on the number of hours worked, as these can be used to calculate wages based on the number of work hours and pay rate set for a stipulated period.

Timesheet templates require time data to be filled manually, which is time consuming and is also prone to errors. Therefore, recording employee’s time via templates can be a taxing job, especially for organizations with large workforce.

As a solution, employers can automate employee’s time tracking process by leveraging an efficient time tracking software such as Replicon. Its AI-powered timesheet powered by ZeroTime™ can automatically capture the contextual work time data of employees from more than 100 apps such as Jira, Slack, and Zoom, thus liberating employees from manual time data entry. Try the free demo now!

ABOUT THE AUTHOR

Sonika Malviya

Sonika is a Marketing Communications Specialist at Deltek | Replicon, specializing in covering topics related to time tracking and workforce management software. With her in-depth knowledge of these topics, she translates technical details into understandable and relatable content to empower businesses to optimize their productivity, improve their workflows, and achieve greater success in managing their time. Beyond her professional role, Sonika finds solace and inspiration in her travels. She also practices meditation and has a flair for culinary experimentation, always eager to try her hand at cooking new cuisines.