GeoDigital gains control of its rapidly growing workforce with streamlined payroll & cost visibility

GeoDigital was experiencing rapid growth due to the success of its proprietary geospatial information management technology. This growth was being fuelled by high demand for its services in the utilities industry to provide accurate mapping of electrical right-of-ways as well as the company’s expansion into new markets such as telecommunications, transportation, and area mapping. In order to support this growth, the company was anticipating that its workforce would almost triple in two years and quickly realized that its current solution for tracking and managing employee time was no longer efficient, nor scalable.

Employees had historically entered time on individual spreadsheets with varying formats, lacking uniform structure, project coding, and process for managing approvals. Lack of a uniform system and process for employees also required two full-time payroll staff members over three days just to process payroll. Additionally, GeoDigital had different types of employees, including field staff, and was challenged with integrating hours against two different payroll companies – ADP for employees in Canada and Paychex for employees in the United States. Furthermore, with the current employee use of spreadsheets, the company had limited ability to ensure accuracy, nor any efficient way to track, allocate, and have any visibility into employee time on projects.

In an effort to improve the situation, GeoDigital began to look into developing its own time-tracking solution, but quickly discovered that it was not robust enough to seamlessly scale against the company’s growing workforce. The internally developed solution was not able to effectively manage workflows and approvals and a stronger control mechanism was needed to ensure accurate reporting and address issues with project reporting requirements.